MINUTES OF ANNUAL GENERAL MEETING OF
COLDEAST DRIVE RESIDENTS’ ASSOCIATION
HELD AT THE ORANGE GROVE HOTEL ON
WEDNESDAY 21ST MAY 2025 AT 6.30 P.M.
Welcome: The Chair welcomed all residents.
Introduction of Committee Members: The Chair introduced the current Committee members: Tony Amber, Diana Hindle, Stuart Kimber, Tom Middleditch, John Adam and himself – Allan Duncan. He expressed his thanks to all Committee Members for their hard work during the past year.
Forming of new RA Committee: As per the Constitution, the existing members of the RA Committee resigned and were re-elected unanimously, apart from Stuart Kimber who is leaving the Estate. The Chair stated that he hoped that at least one representative from Nightingales would join soon.
Thanks to Stuart Kimber: The Chair proposed a vote of thanks to Stuart for all his dedication and hard work, especially with the work he had done to ensure that the communal gardening was continually improved. Without his work we would not have Envirocare in place. All present agreed with these sentiments.
Councillor Simon Martin gave a Short Update: The Leader of Fareham Borough Council, and our Ward Councillor, Simon gave a brief update on progress being made on the introduction of the new Unitary Authority. He also explained to residents that the planning permission of a Care Home near Fareham Community Hospital was still being reviewed and no decision had been made.
Update of Communication with Official Bodies: The Chair confirmed that the Committee was fully recognised by Hampshire County Council, Fareham Borough Council, Homes England, ERMC, Millers, Hampshire Highways, etc and had good and effective communication with them all. Since the arrival of Sharon at ERMC, there has been a significant improvement in communication, with recognition of our work by them.
Communal Gardening: It was generally felt that the communal gardening on AW2 and Nightingales had improved since the appointment of Envirocare, residents of AW1 (who are not covered by them) feel that their gardeners are not meeting the same standards.
The Orange Grove Hotel: The Chair reported that we have established a fairly good relationship with the management of the hotel, but have made them very aware of the fact that we will not accept a repeat of the ‘parking problems’ caused by some of their events, and are prepared to challenge their licence due to the dangers caused by these problems. The Committee will keep these under constant review.
Work on the Balancing Pond: The Chair reported that he was still waiting for updates on the study being carried out by FBC and Southern Water. The Committee would continue to press for a result.
Brief Outline of Zoom Meeting with Sharon Harvey of ERMC: The Chair welcomed Sharon and thanked her for joining the meeting via Zoom. Sharon then briefed the meeting on the following:
The adoption of the roads on AW1 and Nightingales. Sharon’s briefing is shown on the CDRA website. She did point out that Lyndon Homes are not keeping her updated on Nightingales.
Service charge debtors. Sharon detailed the process ERMC follows to collect outstanding payments and confirmed that legal action is now being taken against long term debtors.
There was a general discussion on communal gardening. Sharon confirmed that she would shortly be on site to view the problems for herself in order to take the necessary actions – which included withdrawing contracts.
Sharon stated that the Management Company would not be appointing any Resident Directors until all roads are adopted.
General questions were answered, including overhanging trees on Nathaniel Close and lamp post maintenance
The Chair thanked Sharon for her time and updates and agreed that a meeting would be worthwhile.
NOTES - Rayleigh Walk asked to join AW2.
AW1 agreed to co-operate on joint problems only.